This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR and DPA are adhered to.
THE DPA & GDPR MAY 2018
This website complies with the DPA (Data Protection Act 1998) and the GDPR (General Data Protection Regulation), effective from May 2018.
This website, www.cliff-hughes-art-and-photos.uk, collects private user data using the following form: Contact Form – www.cliff-hughes-art-and-photos.uk/contact-us/, which generates emails sent to: [email protected]
The data from these forms is emailed to the address listed above and also stored on the website server, in most cases dating back to when each form was created. The website server is accessible only by Cliff Hughes.
By completing this contact form you agree to Cliff Hughes, Art and Photos contacting you about Photographic and Digital Art services. You will not be added to any mailing lists and will only be contacted by Cliff Hughes personally in relation to your enquiry. Your personal details will not be added to any client or studio management software, will not be used for any marketing purposes nor will they be passed onto any third parties. They will only be stored in the email generated by this contact form which will be filed in the email account for Cliff Hughes, Art and Photos which is hosted by 1&1 and which can only be accessed by Cliff Hughes. If you wish to request for any email(s) containing your personal information to be deleted, please email [email protected]
Cliff Hughes, Art and Photos does not engage in email marketing specific to our services. Your personal details will not be used for any such marketing purposes nor will they be passed onto any third parties.
To visit a Cliff Hughes, Art and Photos gallery you may optionally enter personal data (namely your email address) and a password to create an account. Your personal data (email address) will be stored within Zenfolio’s system, on their servers and will be used to email you only with information relevant to the client gallery you have accessed – e.g. order delivery updates.
Only Cliff Hughes will have access to your personal data (email address) stored on Zenfolio’s system on behalf of Cliff Hughes, Art and Photos. It will only be used as detailed above, will not be used for any other marketing purposes and will not be passed onto any third parties. Zenfolio’s technical support team will have the means to access to your personal data (email address) but will never access or share this data other than by request from Cliff Hughes.
By logging into a Cliff Hughes, Art and Photos client gallery you are agreeing to opt in to receive relevant, gallery-specific emails as described above. Emails are automated so if you do not wish to receive such emails it is advised that you do not log into any Cliff Hughes, Art and Photos client galleries.
If you wish to request for your personal data (email address) to be deleted from Zenfolio’s servers, please email [email protected]
EXTERNAL WEBSITE LINKS & THIRD PARTIES
Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.
We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note that they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.
CLIENT DATA HELD ON FILE
We take care over the processes around looking after personal data stored on our physical systems. Cliff Hughes, Art and Photos holds the following personal data of clients:
within soft copy documents. Soft copy documents are safely stored within my password protected home office PC and server and backed up to external disks.
Client photos are safely stored within our password protected computers and home servers, and on Zenfolio’s hosting systems. They may be additionally backed up to up to 3 external hard drives for the purpose of avoiding data loss.
In terms of explicit GDPR compliance, individuals at events are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of individuals at events when viewed as a form of processing personal data is necessary for the legitimate interests of Cliff Hughes, Art and Photos as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.
WITHDRAWAL OF CONSENT
Anyone photographed by Cliff Hughes, Art and Photos, whether a client or other, and whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to email Cliff Hughes, Art and Photos at [email protected] specifying the photo in question. Persuant to the request, Cliff Hughes, Art and Photos will then remove the photo from online and printed display wheresoever it appears within 30 days of request.
SOCIAL MEDIA POLICY & USAGE
We adopt a safe and responsible Social Media Policy. While we may have official profiles on social media platforms users are advised to verify the authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.
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