PRIVACY POLICY

 

The policy: This privacy policy is for this website: www.cliff-hughes-art-and-photos.uk and governs the privacy of its visitors. It explains how we comply with the EU’s GDPR (General Data Protection Regulation) legislation and the DPA (Data Protection Act).

This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR and DPA are adhered to.

 

THE DPA & GDPR MAY 2018

 

This website complies with the DPA (Data Protection Act 1998) and the GDPR (General Data Protection Regulation), effective from May 2018.

 

CONTACTING US

 

This website, www.cliff-hughes-art-and-photos.uk, collects private user data using the following form: Contact Form – www.cliff-hughes-art-and-photos.uk/contact-us/, which generates emails sent to: [email protected]

The data from these forms is emailed to the address listed above and also stored on the website server, in most cases dating back to when each form was created. The website server is accessible only by Cliff Hughes.

By completing this contact form you agree to Cliff Hughes, Art and Photos contacting you about Photographic and Digital Art services. You will not be added to any mailing lists and will only be contacted by Cliff Hughes personally in relation to your enquiry. Your personal details will not be added to any client or studio management software, will not be used for any marketing purposes nor will they be passed onto any third parties. They will only be stored in the email generated by this contact form which will be filed in the email account for Cliff Hughes, Art and Photos which is hosted by 1&1 and which can only be accessed by Cliff Hughes. If you wish to request for any email(s) containing your personal information to be deleted, please email [email protected]

 

EMAIL MARKETING

 

Cliff Hughes, Art and Photos does not engage in email marketing specific to our services. Your personal details will not be used for any such marketing purposes nor will they be passed onto any third parties.

 

IMAGE GALLERIES

 

Cliff Hughes, Art and Photos creates a client gallery for each client to whom photos are delivered as part of the services contracted. Cliff Hughes, Art and Photos also creates one or more galleries to host photos for each sports event for general purchase. In addition, Cliff Hughes, Art and Photos creates galleries containing Digital Art images for general purchase. Cliff Hughes, Art and Photos’s galleries are externally hosted by Zenfolio. Their privacy policy, website terms of use and cookie policy can be found here: https://en.zenfolio.com/privacy

To visit a Cliff Hughes, Art and Photos gallery you may optionally enter personal data (namely your email address) and a password to create an account. Your personal data (email address) will be stored within Zenfolio’s system, on their servers and will be used to email you only with information relevant to the client gallery you have accessed – e.g. order delivery updates.

Only Cliff Hughes will have access to your personal data (email address) stored on Zenfolio’s system on behalf of Cliff Hughes, Art and Photos. It will only be used as detailed above, will not be used for any other marketing purposes and will not be passed onto any third parties. Zenfolio’s technical support team will have the means to access to your personal data (email address) but will never access or share this data other than by request from Cliff Hughes.

By logging into a Cliff Hughes, Art and Photos client gallery you are agreeing to opt in to receive relevant, gallery-specific emails as described above. Emails are automated so if you do not wish to receive such emails it is advised that you do not log into any Cliff Hughes, Art and Photos client galleries.

If you wish to request for your personal data (email address) to be deleted from Zenfolio’s servers, please email [email protected]

 

EXTERNAL WEBSITE LINKS & THIRD PARTIES

 

Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.

We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note that they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

 

CLIENT DATA HELD ON FILE

 

We take care over the processes around looking after personal data stored on our physical systems. Cliff Hughes, Art and Photos holds the following personal data of clients:

names
addresses
phone numbers
within soft copy documents. Soft copy documents are safely stored within my password protected home office PC and server and backed up to external disks.

Client photos are safely stored within our password protected computers and home servers, and on Zenfolio’s hosting systems. They may be additionally backed up to up to 3 external hard drives for the purpose of avoiding data loss.

 

PHOTOGraphs

 

Under GDPR legislation, a photograph may in some instances constitute a form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Cliff Hughes, Art and Photos will never photograph an individual as a means of unique identification or authentication unless consensually contracted to do so. Individuals at events appear in photos taken by Cliff Hughes, Art and Photos as a part of the visual recording of the event in photos. Individuals captured in portraits or in group photos do so as part of the event and their rights are protected by Cliff Hughes, Art and Photos as detailed in this privacy policy.

In terms of explicit GDPR compliance, individuals at events are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of individuals at events when viewed as a form of processing personal data is necessary for the legitimate interests of Cliff Hughes, Art and Photos as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.

Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing privacy policy information to all individuals at the event and the degree to which it would distract us from performing our job, renders it infeasible to do. Individuals are therefore requested to read this privacy policy in advance of the event and to contact us in advance with any concerns around the processing of their personal data, namely being photographed.

 

WITHDRAWAL OF CONSENT

 

Anyone photographed by Cliff Hughes, Art and Photos, whether a client or other, and whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to email Cliff Hughes, Art and Photos at [email protected] specifying the photo in question. Persuant to the request, Cliff Hughes, Art and Photos will then remove the photo from online and printed display wheresoever it appears within 30 days of request.

 

SOCIAL MEDIA POLICY & USAGE

 

We adopt a safe and responsible Social Media Policy. While we may have official profiles on social media platforms users are advised to verify the authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.

 

DISPLAY OF IMAGES

 

We may display any photographs to promote Cliff Hughes, Art and Photos on the Cliff Hughes, Art and Photos website and blog, on social media, on cycling media, on cycling photography related websites, in exhibitions, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Cliff Hughes, Art and Photos’s client(s). The rights of the people captured in these photographs are protected by Cliff Hughes, Art and Photos as detailed in this privacy policy.